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Halton Outdoor Club - Privacy Policy

Effective Date: March 1, 2024

At Halton Outdoor Club, we are committed to protecting the privacy and security of our website users’ personal information. This Privacy Policy outlines how we collect, use, disclose, and protect the information gathered through our website.

1. Information We Collect

We may collect personal information from users when they interact with our website, register for memberships or events, or communicate with us. The types of information we may collect include:

  • Contact information (such as name, address, email address, phone number).
  • Demographic information (such as location, age - optional member information).
  • Payment information (such as amount, date paid). All confidential payment information (such as credit card number) is processed securely through AffiniPay (Wild Apricot by Personify payment processing partner).
  • Information voluntarily provided by users through forms or communications.
  • Images submitted to the Halton Outdoor Club photo gallery may be used for club communications and promotional materials. The Halton Outdoor Club will not seek further permission or provide prior notification of such use. 

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    2. Use of Information

    We may use the information collected for the following purposes:

    • To process membership registrations and event bookings
    • To communicate with users about their memberships, events, or inquiries
    • To improve our website
    • To analyze trends and gather demographic information for internal purposes.
    • To comply with legal obligations
    • To provide trip leaders with the necessary contact information for registrants on their event including emergency contact information. This information will not be shared with others and will remain confidential to the trip leader(s).

    3. Disclosure of Information

    We do not sell, trade, or otherwise transfer users' personal information to third parties without their consent, except as required by law or as necessary to provide services (e.g., processing payments through AffiniPay). We may share information with trusted third-party service providers who assist us in operating our website or conducting business, as long as they agree to keep the information confidential (such as Wild Apricot by Personify (membership management software used by Halton Outdoor Club), travel agencies).  

    4. Protection of Information

    We implement appropriate security measures to protect users' personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

    5. Third-Party Links

    Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of these third-party sites. We encourage users to review the privacy policies of these websites before providing any personal information.

    6. Cookies

    Our website may use cookies to enhance user experience. Users can adjust their browser settings to refuse cookies, but this may affect the functionality of certain features.

    7. Consent

    By using our website, you consent to the collection and use of your personal information as outlined in this Privacy Policy.

    8. Changes to Privacy Policy

    Halton Outdoor Club reserves the right to update or modify this Privacy Policy at any time. We will notify users of any changes by updating the effective date at the top of the policy. Continued use of the website after changes constitutes acceptance of the modified policy.

    9. Contact Information

    If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at info@haltonoutdoorclub.ca

    Thank you for your trust in Halton Outdoor Club.


    Join Us Membership Sign Up

    Email Us info@haltonoutdoorclub.ca

    Call Us  905-634-2012

    Mail Us 3023 New St.
     P.O. Box 91565
    Burlington, ON L7R 4L6

    View our policies: Terms of Use,  Privacy Policy, Refund Policy

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